DIALOGIK gemeinnützige Gesellschaft für Kommunikations- und Kooperationsforschung mbH (hereinafter: DIALOGIK) attaches great importance to the protection of personal data. We would like to inform you about the processing of your personal data by DIALOGIK when you visit our website (see section B below).
You will also receive information about your rights in relation to the processing of your data (section G below).
DIALOGIK processes your data in accordance with the data protection regulations of the German Federal Data Protection Act ("BDSG") in the version applicable as of May 25, 2018 and Regulation (EU) 2016/679 (General Data Protection Regulation - "GDPR").
If you have any questions or concerns after reading this data protection information, please contact our data protection officer at datenschutz [at] dialogik-expert.de.
A. Who is responsible for the processing of my personal data?
DIALOGIK gemeinnützige Gesellschaft für Kommunikations- und Kooperationsforschung mbH, Lerchenstr. 22, 70176 Stuttgart, Germany, represented by the Managing Directors Prof. Dr. Ortwin Renn and Ms. Agnes Lampke, is responsible for the processing of your personal data within the meaning of Article 4 No. 7 GDPR.
B. Privacy information for visitors to the DIALOGIK website
I. Which data are processed by DIALOGIK when visiting the internet pages?
When DIALOGIK's Internet pages are accessed, the servers of the German Internet service provider 1&1 Ionos SE used by DIALOGIK automatically store various data about the accessing system. This includes the type of browser used, the browser version, the operating system used, the website from which the DIALOGIK website is accessed, the visited subpages of the DIALOGIK website, the date and time of access, the Internet protocol address (IP address), the Internet service provider as well as data comparable to this data.
1&1 Ionos SE uses this data in order to be able to make the website accessible, to detect and rectify any technical problems that may arise, and to prevent and, if necessary, prosecute misuse of the DIALOGIK offer. The legal basis for the processing of personal usage data is Article 6 (1) subparagraph 1 letter f GDPR.
II. How is AWStats used?
In order to statistically evaluate our website, we use the program AWStats. The program is a free web analysis software. It is used to evaluate log files that web servers create based on visitor requests. The legal basis is Art. 6 para.1 lit. f GDPR.
The program does not use cookie files for the evaluation. Statistical analysis is performed via the log files, which also contain IP addresses. As a rule, this data cannot be assigned to specific persons. This data is not merged with other data sources.
In contrast to other statistical programs, AWStats does not transmit any data to a third-party server. The program is installed on its own hosting package. This also avoids, for example, the transfer of data abroad.
III. How long will my personal data be stored?
C. Data protection information for project partners and business partners of DIALOGIK
DIALOGIK processes personal data in the context of the cooperation with project partners as well as service providers, suppliers and other business partners (hereinafter "project partners and business partners").
I. Who is affected by the data processing?
DIALOGIK processes personal data of project partners and business partners and their employees.
II. What personal data is processed?
DIALOGIK processes the following categories of personal data, insofar as they are necessary for the establishment or implementation of the contractual relationship with the project partner or business partner:
- Contact information, in particular first and last name, title if applicable, address, telephone number, e-mail address,
- details of professional activity,
- Bank details
III. From which sources do the data processed by DIALOGIK originate?
As far as DIALOGIK does not receive personal data directly from the data subjects (e.g. in the context of correspondence with contact persons at the project partner or business partner), the data regularly originate from the project partner or business partner as employer of the data subjects.
IV. For which purposes is the data processed?
DIALOGIK processes the personal data mentioned under II. for the establishment, implementation and execution of the contractual relationship with the project partner or business partner. The legal basis for this processing activity, insofar as personal data of the project partner or business partner is processed, is Art. 6(1) subparagraph 1 letter b GDPR; otherwise Art. 6(1) subparagraph 1 letter f GDPR.
V. How long is personal data stored?
Personal data is stored for as long as its processing is necessary for the purposes described under IV. unless legal provisions stipulate a longer storage period.
D. Privacy information for applicants
I. What personal data is processed?
DIALOGIK processes the following data:
- contact information, in particular first and last name, title if applicable, address, telephone number, e-mail address,
- qualification-related information, in particular academic achievements and other information contained in the curriculum vitae, including information on awards and scholarships and extracurricular achievements, information on dissertation projects, information on training and work experience, copies of testimonials and certificates,
- photographs attached to an application, if applicable,
- if applicable, information on (possibly only planned or hoped for) future educational and other career steps as well as professional focus and interests.
In principle, DIALOGIK collects this data directly from you. In individual cases, DIALOGIK receives personal data about you from third parties to whom you provide your data for the purpose of forwarding it to potential employers. Depending on the event, these include universities, career portals, student organizations, trade fair organizers.
II. For what purposes and on what legal basis is the personal data processed?
If you apply, DIALOGIK processes the aforementioned data insofar as this is necessary to carry out the application process. The legal basis for this processing is § 26 BDSG in conjunction with. Article 88 GDPR.
III. How long will my personal data be stored?
Personal data collected for the purpose of an application procedure will be processed for a maximum of three years after the conclusion of the procedure for the purpose of preserving evidence, insofar as the application has not led to employment with DIALOGIK, and then deleted or anonymized.
E. Information about the collection of personal data in the context of face-to-face events and online events, such as meetings, interviews, surveys, roundtables, group delphis, or other group discussions
I. What data is processed?
As a rule, personal data such as first and last name, gender, age, address, telephone number, e-mail address, profile picture and password (if single sign-on is not used), bank details, as well as sound and image recordings of interviews or event and group discussions are processed.
II. Purpose of data collection and processing
Your contact details are required for the organization, implementation and follow-up of the face-to-face and online events.
Your bank details are required if a participant has accepted an offer to transfer a lump-sum expense allowance or is otherwise to receive monetary benefits from DIALOGIK.
Data to determine the target group affiliation
The provision of this data serves a scientific purpose defined in advance.
Data when conducting face-to-face or online events
Face-to-face events or online events are held for scientific purposes or for the purpose of necessary operational coordination, for conducting business meetings (e.g. also for conducting job interviews or customer meetings). The purpose of this personal data basically results from the respective context of the communication or cooperation. Such contexts and the corresponding legal bases are described in this data protection information under B., C. and D..
III. Online events - use of "Zoom"
DIALOGIK processes personal data to the extent necessary to communicate and cooperate with you via "Zoom".
We would like to inform you below about the processing of personal data in connection with the use of "Zoom".
"Zoom" is a service provided by Zoom Video Communications, Inc. which is based in the USA. The interviews and group discussions within the framework of online events are recorded. The fact of recording will be displayed to you in the "Zoom" app.
When the website of "Zoom" is accessed, the provider of "Zoom" is responsible for data processing. However, a call to the Internet page is only necessary for the use of "Zoom" in order to download the software for the use of "Zoom". "Zoom" can also be used if the respective event ID and, if applicable, further access data for the event are entered directly in the "Zoom" app. If an attendee does not want to or cannot use the "Zoom" app, then the basic functions can also be used via a browser version, which can also be found on the "Zoom" website.
We use "Zoom" to conduct "online events". If we want to record "online events", we will transparently communicate this to you in advance and - if necessary - ask for consent. If it is necessary for the purposes of logging the results of an online event, we will log chat content.
If you are registered as a user at "Zoom", then reports on "online events" (event metadata, telephone dial-in data, questions and answers in webinars, survey function in webinars) may be stored at "Zoom" for up to one month. Automated decision-making within the meaning of Article 22 GDPR is not used.
The video and audio recordings are used to be able to conduct interviews and group discussions as an online event. They are only stored on a DIALOGIK computer that is protected against unauthorized access by third parties. For evaluation purposes, the audio recordings are transcribed directly after the event; if necessary, this is also done automatically by one of the ZOOM functions. Once transcription is complete, the video and audio recordings are destroyed in accordance with the applicable data protection regulations. The analysis of the transcribed interviews and group discussions is anonymized, i.e., the participant's name is not indicated and a number assigned to the participant's name is used. The coding list (each participant is assigned a number) is accessible only to the research team and is stored separately from the transcription of the group discussion on a DIALOGIK computer.
The transcription of the interviews and event/group discussions serves to record the findings obtained.
IV. Legal basis for data processing
The legal basis for data processing is, on the one hand, Article 6 (1) a) GDPR, after a participant has consented to its use, and Article 6 (1) f) GDPR. Our interest lies in an effective implementation of "online events". Incidentally, the legal basis for data processing when conducting "online events" is Article 6 (1) (b) GDPR, insofar as the events are conducted within the framework of contractual relationships.
V. Duration for which the personal data will be stored
If collected for scientific purposes, your data will be archived at DIALOGIK for at least 10 years in accordance with the rules of good scientific practice and destroyed 10 years after the end of the project, unless longer storage is necessary for the defense of legal claims.
If the data are collected in the context of face-to-face events or online events without scientific reference, we store them as long as this is necessary.
F. Will my personal data be passed on to third parties?
I. External service providers
For certain technical processes of data processing, DIALOGIK uses the support of external service providers who are given access to your personal data in order to provide these services. These service providers are carefully selected and meet high data protection and data security standards. They are bound to strict confidentiality and process data only on behalf of and according to the instructions of DIALOGIK.
Processing of personal data also takes place in a third country when we conduct online events. This is because "Zoom" is a service provided by a provider from the USA. We have concluded an order processing agreement with the provider of "Zoom" that meets the requirements of Article 28 GDPR. An adequate level of data protection is guaranteed on the one hand by the conclusion of the so-called EU standard contractual clauses. As supplementary protective measures, we have also configured our Zoom so that only data centers in the EU, the EEA or secure third countries such as Canada or Japan are used for the implementation of "online events".
G. What rights do I have with regard to my personal data?
I. Information, correction, deletion, restriction, objection and further rights
You have a right to information about the personal data stored by DIALOGIK and, if the respective legal requirements are met, a right to rectification, deletion, restriction of processing and objection to processing. You also have the right to receive the personal data you have provided in a structured, common and machine-readable format. This includes the right to transfer this data to another controller. If technically feasible, you may also request that DIALOGIK transfers the personal data directly to the other controller.
II. Right of objection, if applicable
Insofar as the processing of your personal data is based on a balancing of interests within the meaning of Article 6(1), first subparagraph, point (f) of the GDPR, you have the right to object to this processing under the conditions described in Article 21 of the GDPR.
III. Right of complaint
Finally, you can contact the competent supervisory authority with complaints.